Status of the task: Complete
Title: Project Management and Coordination
Activities carried out during the task:
COMMUNICATION ASPECTS: in the course of EcoMultiCloud project (M1-M24) and from the very beginning of the project lifetime, a collaborative atmosphere between the resources allocated to the project was established. A close interaction among the technical resources was maintained through frequent periodic internal meetings and checkpoints, in the view of providing and receiving feedback from each other and of being able to orientate the efforts /the activities towards a commonly shared direction.
A general supervision was carried out by the PM to ensure the involvement and the maintenance of a professional and proactive attitude of each resource during the whole project. During technical meetings and calls, special attention was paid by the appointed PM to the contractual aspects and the basic rules for the proper implementation of the EcoMultiCloud solution development. This allowed to respect the Contract with the EC and to successful achievement of the project goals.
The open, smooth and collaborative working environment created also supported the team during working peaks.
The monitoring and the overall supervision of the activities planned in the EcoMultiCloud work plan was also performed by E4C in relation to the involvement of the involved subcontractor LABOR.
Further details can be found in the Project Management Report submitted at M24 (Deliverable 6.1).
QUALITY CONTROL: conscious of the importance of a smooth and linear project implementation, Eco4Cloud staff and Management devoted efforts in applying adequate quality assurance processes to ensure the quality of the produced work and results. Key actions were put into practice to do it, which can be mostly reassumed as:
In order to maintain and guarantee a proper quality of the outputs produced throughout the project lifetime, the beneficiary E4C developed and used a set of templates and documents supporting the gathering of all the necessary information for the preparation of official Deliverables and reports expected as from GA.
The preparation of such documents was done through a cyclic procedure, which foresaw:
- Preliminary contents arrangement;
- Internal review by the project team and improvements/changes proposed to the structure and contents;
- Modifications or integrations;
- Second internal review and validation of contents;
- Consolidation and submission of the Deliverable/report.
Finally, specific forms were created for the costs recording, which helped the Consortium keep an eye on the project expenditures and monitor the use of the resources consumed and remained for the project.
PROJECT PLANNING AND STATUS: the assessment of the progress of the technical work performed by the beneficiary E4C and the third parties/ subcontractors involved in the Phase 2 project was object of all the meetings and checkpoints held during the project lifetime.
The time schedule, indicating not only the list of milestones to be reached but also the interdependency among the different tasks and sub-tasks, was used as the main tool for monitoring the overall progress of the work. Percentage of completion as well as tasks slippage or any other deviation could be then assessed and corrected in time.
As partially anticipated during the first reporting period, minor changes had to be done to the EcoMultiCloud Description of Action (Annex 1) as corrective measures activated to solve the assessed difficulties.
